How can I get a group discount on hotel rooms while traveling with a large group?

Group discounts are offered at most hotels, in fact, most hotels have someone there specifically for taking group reservations. Hotels have different policies as to how many rooms constitute a "group. " Some may offer a discount on only 5 rooms, some require a minimum of 10 or more.

If you're traveling with a group, there should be one person in charge of making hotel reservations. That person should call the hotel directly and talk to the sales manager or to the group reservation agent about the date and the number of rooms needed. Initially ask for their policy regarding groups.

The agent will give you all the information you need regarding making the reservation. Usually when making a group reservation, either a specific number of rooms are held under a specific name, like "Smith wedding" and are available on a first come, first serve basis. Those people planning on staying at the hotel would have to call the hotel directly to make their reservation.

Another option is for one person to make all of the hotel reservations himself, and then provide the hotel with a rooming list. Hotels usually require a deposit to hold rooms that is refundable if the reservation is canceled within a designated time period. The travel arranger may also be required to sign a contract with the hotel for the rooms.

Either way, someone has to call the hotel to set up the rooms to be held and to negotiate the rates. The amount of the discount is mostly based on the number of rooms booked.

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