What is the fiscal process for claiming expenditures from other county departments and/or community-based organizations (CBOs)?

County Welfare Departments (CWD) claim all expenditures through the County Expense Claim (CEC) to the appropriate Program Code. The Program Code will allocate the expenditures to the appropriate function within the allowable cost pools. For other county departments, the CWD should have an Interagency Agreement or a Memorandum of Understanding that contains certain statutory provisions specified within the CDSS Manual of Policy and Procedures (MPP) Section 23-600, addressing the purchasing of services through contracts with other county departments.

These expenditures are then claimed quarterly on the CEC based on the date of payment. All County Letter No. 04-32, dated September 7, 2004, contains additional information regarding agreements with other public agencies.

The county should have a contract with each community-based organization (CBO) which clearly outlines the services that will be purchased by the CWD. The CWD will claim these expenditures quarterly to the appropriate ... more.

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