How Do You Set Up A Mail Merge Data Source In Microsoft Word?

Use Word's mail merge function when you want to send a form letter to many people. First, create the letter (see "How to Create a Main Mail Merge Document in Microsoft Word.") Word will automatically insert personalized information - names, addresses, etc. - into the appropriate place in each letter. The data source document is where you store the personalized information, or "merge data."

These instructions are for Microsoft Word 97 and 2000 (for the PC) and Word 98 (for Macintosh). Open your mail merge form letter. Go to the Tools menu and select Mail Merge.

Select Get Data in the "Data source" field. Select Create Data Source from the drop-down menu. Select each of the field names you did not include in your form letter and click Remove Field Name to remove each of them.

Review the list of fields; if the list includes everything in your form letter, click OK; if not, enter the Field Name you want to add and click the Add Field Name button. Save the file with the name Data Source. ... more.

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